Host an event

Please take the time to read this webpage and familiarize yourself with the content.

Review the Northumberland County Third Party Fundraising Event Planning Guide. Then complete and submit the Third-Party Fundraising Event Application Form included in the guide so that we have your contact information and an idea of the fundraiser you are planning

We’ll be in touch within 5-7 business days after we receive your application form. Please submit your completed application form to the County’s Communications team by email. 

Still have questions? Check out our frequently asked questions below.

• Acknowledge your direct contributions to the designated County program/service. Typically, there will be a formal media release issued by the County.
• Provide an approved Northumberland County logo which you can use on your materials.
• Help promote your event through Northumberland County’s website, social media channels and internal communication channels where and when appropriate.
• Provide a letter of support to validate the authenticity of the event which you can share with potential sponsors or donors to assist you with your fundraising.
• Provide advice on event timing, planning, and budgeting upon request.
• Provide Tax Receipts in accordance with Canada Revenue Agency (CRA) legislation and Northumberland County guidelines (see our FAQ below for more details).

• Advance funds, provide donor/staff lists, or solicit sponsors for Third Party Fundraising events.
• Guarantee attendance of Northumberland County representatives at the fundraiser or event.
• Apply for any licenses the event needs, such as bingo licenses, raffle licenses, etc.
• Sell raffle or other tickets on your event’s behalf.
• Assume any legal or financial liability associated with the event.

• Northumberland County requires final approval for all event materials containing our logo or when referencing Northumberland County prior to any printing and/or distribution.
• We request that event proceeds are sent to Northumberland County within 30 days of the event. Please submit a cheque payable to Northumberland County and specify the program it’s to support in the memo. Cheques can be mailed or delivered to the Northumberland County at: 555 Courthouse Road, Cobourg, ON K9A 5J6 Attn: Treasurer
• For Tax Receipts to be issued if eligible, the required information must be received in the preferred format within 30 days of the event.
• Fundraisers are responsible for ensuring adequate insurance for the event; Northumberland County is not responsible for any damage or accidents to persons or property.
• Organizers are responsible for obtaining all necessary permits and licenses; Northumberland County will not assume any legal or financial liability.
• Where requested, the organizers must provide proof that licenses, and insurance have been established prior to the event.
• A fundraiser may designate their donation to the following: Area of Greatest Need; Business & Entrepreneurship Centre Northumberland; Food 4 All / Food Security; Golden Plough Lodge Long-Term Care Home; Northumberland Community Paramedicine; Northumberland County Archives & Museum; Northumberland County Defibrillator Program; Northumberland County Forest; Ontario Agri-Food Venture Centre.
• If you would like more information or have questions about hosting an event or organizing a fundraiser, please send us an email.

A third-party fundraiser is a fundraising initiative organized and funded by an individual, group or organization in the community who wishes to raise money on behalf of Northumberland County. 

Examples of community fundraisers include: golf tournaments, personal challenges, lemonade stands, sport tournaments.

We appreciate your interest in fundraising for a County program or service for the community and will strive to support the success of your event by having a council or staff member attend your event, upon request. 

Please send your written request via email at least 5 weeks in advance of your event. Please note that efforts will be made to accommodate your request, attendance cannot be guaranteed. 

Northumberland County can provide Tax Receipts, so long as:

1. The eligible amount of the donation is $25.00 or greater.
2. The Tax Receipt is being issued to the person who made the donation OR where the person issuing the cumulative cheque to Northumberland County has acted as a donation collector and has provided a completed and legible Tax Receipt Log along with the donation cheque.
3. You provide a complete and legible list of donors on the Charitable Donation Receipt Log.

The following information needs to be completed in the Charitable Donation Receipt Log:

• First and last name
• Address, including city and postal code
• Telephone Number
• Email
• Amount Charitable Donation Receipt to be issued for

Gaming and lotteries including bingos, 50/50 draws, gambling, raffles or games of chance require permits.

Please visit the Alcohol and Gaming Commission of Ontario’s website for more information.

Northumberland County cannot apply for a license on behalf of a community fundraiser.

Sponsorships are not eligible for a Tax Receipt, as the sponsor receives advertising, marketing or promotional value and therefore the payment is not a gift. Instead, sponsors can receive a business acknowledgment letter for the value of their sponsorship, which can be used to support business expenses.

Upon request, a business acknowledgment letter can be sent to your sponsors on behalf of Northumberland County.

Please email us a copy of the sponsorship invoice. Please anticipate 4-6 weeks for processing.